Fund Data Vendor Selection & Migration

Updated: September 2025

Learn how PryceWilliams guided a European investment manager through vendor selection and migration to optimise fund operations.

Background

Our client is one of the largest European Investment Managers, operating over 140 funds, and their growth strategy has largely been achieved by acquisition. This led to the current operating model having duplicated processes, multiple data vendors and increased costs.

Approach

Our approach included project mobilisation, planning and co-ordinating vendor selection, onboarding and delivery of the vendor migration. The project approach was delivered in three key phases:

1. Fund data vendor selection & analysis;
2. Vendor onboarding; and
3. Vendor migration.

Analysis

A comprehensive analysis was completed with input from the business subject matter experts (SME), with requirements separated into two areas, namely:

• Vendor Services – the required services needs to support the current and future book of business;
• Business Requirements – the specific requirements to support the business operating model.

The business requirements were then broken down into the following components:

• Processes & Controls – deliver an operating model with automated processes, a robust control environment, timely notifications and full regulatory compliance;
• Calculations – ensure the methodology is accurate and compliant with the relevant regulations;
• Content – the required narratives and translations for KIDs;
• Marketing & Digital – automated data feeds to support website and marketing documents;
• Termination of Legacy Services – post-transition to BAU, ensure all legacy contracts (& relevant activities) are closed & cost savings are realised.

The initial set of requirements was refined through a series of discussions with the key business stakeholders who were impacted by the changes. The regulatory fund data and technology requirements were collated into a single business requirements document that mapped to the relevant regulations and key data sources.

This allowed contributing stakeholders to approve the new operating model and provide the senior project sponsor with the reassurance that compliance would be achieved.

Conclusions

Our engagement achieved the following:

• Streamlined our client’s operational model;
• Enhanced data efficiency; and
• Reduced costs across their extensive range of funds.

By focusing on three key phases: vendor selection, vendor onboarding, and vendor migration, we successfully executed a comprehensive analysis, with close collaboration from business SMEs.

This analysis resulted in a refined set of requirements, encompassing fund data vendor services and business needs, which were documented and endorsed by all relevant stakeholders. Through our approach and execution, we have set the stage for our client to realise the strategic objectives across their European fund range.

Recommendations

The PryceWilliams team recommends that organisations facing similar fund data challenges such as vendor migration and process optimisation ensures that a robust planning & requirements-gathering exercise is performed.

Our approach to vendor selection and migration will ensure the regulatory requirements and business needs are achieved. This allows organisations to seize the opportunity presented by vendor migrations to analyse and enhance existing processes for increased efficiency in conjunction with regulatory compliance.

Next Steps

PryceWilliams provides specialist consulting and project delivery services for investment management firms with strategic change, regulatory compliance, and technology transformation needs. Our focus is on supporting the project sponsor to ensure project implementation is delivered on time and within budget. Should you need support, contact us to make progress happen.